An administered or auspiced grant is one where a third party takes responsibility for financial management of a grant.
Groups/ensembles/collectives, unincorporated associations and other bodies with no legal status are required to nominate either an individual - member of the group/ensemble or a legally constituted organisation to take legal and financial responsibility for the grant should one be given.
Examples of legally constituted organisations are incorporated associations, incorporated Aboriginal associations and companies limited by guarantee.
Individual applicants under 18 years of age must nominate an administering body.
If one is required, you need to choose an administering body before submitting an application, as the details of the administering body must be included on the application form.
For more details on how and when an administering body is necessary, please contact us.
Administering bodies are responsible for:
- counter-signing the Administered Grant Agreement sent by the Australia Council to the grant recipient
- agreeing to administer the grant on behalf of the grant recipient
- paying funds to the grant recipient (usually in installments over the course of the project)
- ensuring, to the best of their ability, that the grant is used for the purpose for which it was provided
- providing the grant recipient with an itemised financial statement at the end of the project, which clearly shows how the grant was spent
- ensuring that funding of $50,000 or more is audited and certified by a qualified accountant in public practice.
An administering body is not responsible for the artistic direction or the artistic quality of the project for which the grant was provided.
The grant recipient is responsible for:
- negotiating the level of service the administering body will provide
- signing the Administered Grant Agreement, which is sent by the Australia Council, ensuring it is counter-signed by the administering body and returning the signed copy to the Australia Council
- overall management and artistic direction of the project
- advising the Australia Council of any proposed changes to the purpose of the funding or artistic or other personnel, the timing of the project or major changes to the budget during the course of the project
- providing the administering body with the necessary information to allow them to complete an accurate financial report at the end of the project
- completing and submitting an artistic or acquittal report that meets Australia Council guidelines, at the end of the project
- making sure that the financial report is completed by the administering body and is submitted to the Australia Council, along with the artistic or acquittal report, as part of the formal funding acquittal procedures.