Support Material

Support material is an important part of your application. Please make sure you only provide a limited amount of support material in line with our recommendations below. Remember, peers review a high volume of applications and do not have time to review excess material.

We will not accept support material after the closing date. However, you may notify us of any confirmations you receive from other artists, partners or venues after the closing date (please see below).

There are three types of support material you may submit with your application:

  1. Artistic support material
  2. Artist information
  3. Letters of support

Artistic support material

Artistic support material helps peers understand the likely quality of the artistic outcome of your application. You can provide examples of previous work by artists who will participate in your proposed activity. You can also upload documents such as sketches, drafts or designs to support any proposed outcome of your project. In some cases it may also be relevant to upload further information such as a more detailed budget or marketing plan.

Please talk to a grants officer about the most relevant support material for your application.

What type of artistic support material do we accept

We do not accept application-related support material submitted via post. Application-related material received by post will not be assessed and will be returned to the sender. If you think you will have difficulty submitting your support material online, please contact the grants team.

Our preferred method of receiving support material is via URLs (web links).

  • A URL (website link) which directly links to where an example of your work may be read, viewed or heard is the preferred method for supplying support material. A URL is simple for applicants and peers to use.
  • Providing a URL to your work allows you to present your work so that it can be easily accessed and played on a variety of operating systems (e.g., Mac, Windows, Linux) and devices (e.g., laptop, desktop, tablet, mobile).
  • Providing a URL to your work allows you to present your supporting material in high definition, without having an impact on your total application file limit of 20MB.
  • Uploading large video and audio files with your application can be slow.

You may submit up to three URLs, which can include video, audio, images, and written material.

Peers may review up to:

  • 10 minutes of video and/or audio recording
  • 10 images
  • 10 pages of written material (for example, excerpts of literary writing).

How to provide support material as a URL

You can link to a specific page on your artist or organisation website displaying examples of your work.

If you don’t have a website, there are a number of free and easy to use online hosting services. Below is a list of some third party hosting sites:


Music and sound


Written material

Support material tips:

  • You should provide recent examples that best demonstrate the quality of your past or present work, and is relevant to the proposal.
  • The URL needs to be a direct link to your written material, images, video or audio. The link should not require further navigation, or for a file to be downloaded.
  • If the URL requires a password to access, please ensure you include the password in the space provided in the online application form.
  • Be sure to check regularly that the URLs you provided are working through the course of the 12-week assessment period, as we take no responsibility for links that do not work.
  • Avoid using an online hosting platform that requires membership or personal identification.

If you cannot supply support material via URLs, we will accept uploaded support material in the following formats:

  • Video (MP4, QuickTime, and Windows Media)
  • Audio (MP3 and Windows Media)
  • Images (JPEG and PowerPoint)
  • Written material (Word and PDF)

Where possible, please combine all documents into one PDF.

Artist information

You can include a brief bio or curriculum vitae (CV) for yourself and any additional artists or key collaborators involved in the project.

Bio and CV information for all artists and key collaborators, including yourself, should be uploaded as a single PDF file no longer than two A4 pages in total.

Letters of support

Individuals, groups or organisations can write letters in support of your project. A support letter should explain to the assessment panel how the project or activity will benefit the applicant or the broader community (and if applicable, how the project or activity will benefit community participants).

You can upload up to five letters of support as PDFs, with each letter not exceeding one A4 page.

Late confirmations

We cannot amend, correct, update or change any part of your application once it has been submitted. However, you can notify us of confirmations that you receive after you have submitted your application. These may include confirmation that a proposed activity will take place, a partnership has been secured, or funding from another source has been received.

To notify us of these confirmations please send an email to briefly describing the nature of the confirmation and include your application reference number

You do not need to send us copies of confirmation emails from third parties – if we need to see evidence of the confirmation we’ll request it.

Please note: Any confirmations provided after the closing date are not distributed to peer assessors with your application. We make a note of these on file and bring them to the attention of peer assessors  during the assessment meeting at our discretion.

Any other changes or corrections to your application or support material after its submission are not permitted.

Useful Links



Our grants program supports a diverse range of artists, organisations, artistic practice and arts activity.

International Opportunities

International Opportunities

Our international projects are a key market development activity which facilitate and build on the global engagement capability of the Australian arts sector. 



Council has forged partnerships with some of the best residency providers in the world to deliver a suite of residencies that enable the development of individual artists, arts mediators, groups and organisations.

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