Four Year Funding for Organisations

The Four Year Funding program provides multi-year funding for arts organisations. This funding will enable organisations delivering an artistic program or services for the arts to plan with longer term certainty, and increase their capacity to leverage other support and collaborations.

Organisations must demonstrate a high degree of artistic achievement, or a high quality of services for the arts, along with a compelling four year vision for the period 2021 - 2024. To be competitive, organisations will also need to show they are well governed, effectively managed, and generate diverse income streams.

Funding for successful organisations will support activities from 1 January 2021 until 31 December 2024.

The minimum eligible grant request for this program is $100,000 per year, over the four year funding period ($400,000 in total). The maximum eligible grant request is $500,000 per year, over the four year funding period ($2,000,000 in total).


Closing dates

The application process for Four Year Funding for Organisations involves two stages.

Stage 1: Expressions of Interest (EOI)

·  EOI opens for applications from mid-February 2019

·  EOI closes midnight AEDT on 2 April 2019

·  applicants notified in July 2019.

Stage 2: Full applications for organisations successful at Stage 1 only

·  applications open from September 2019

·  applications close midnight AEDT on 12 November 2019

·  applicants notified in March 2020.


National roadshow

Australia Council staff will travel to every state and territory to run advice sessions for organisations considering an EOI application. A number of online webcasts will also be offered in the lead up to the 2 April 2019 closing date. 

The Australia Council is committed to providing access for all to our programs and services. Please contact us and we will endeavour to assist in meeting your access needs.

Register for the following events by clicking on the name of the location: 


New South Wales

Queensland

Victoria

Webinars:

We will be hosting an online Four Year Funding Information Session on Thursday, 21st February at 2:00pm – 3:30pm (AEDT)

To register for this session please follow the link below. We recommend registering in advance (you are able to register now). This will ensure that if you have any problems, we can resolve them before the session begins. After registering, you will receive a confirmation email containing a unique link, and further information, about joining the webinar.

To register in advance for this webcast, click on the button below:

Register Now

We will also be recording the online session and presentation, in case you cannot make this time. This will be uploaded to our website in due course. 


Past events:

South Australia

  • 24 January, Adelaide
  • 30 January, Perth 
  • 30 January, Perth (session 2)

Western Australia

  • 31 January, Broome 

Tasmania

  • 4 February, Hobart 
  • 5 February, Launceston 

ACT

  • 7 February, Canberra 

New South Wales

  • 11 February, Western Sydney 
  • 15 February, Sydney 

Queensland

  • 20 February, Brisbane
  • 21 February, Townsville (cancelled)

Northern Territories

  • 18 February, Alice Springs 
  • 19 February, Darwin 


Who can apply

We accept applications from organisations that deliver artistic programs (artistic organisations), and organisations that deliver services for the arts sector (service organisations).

Service organisations must be able to demonstrate the role they play in their sector, or across sectors, has a national and/or international impact.

The Australia Council requires that organisations be registered under Australian law (for example, incorporated association or company limited by guarantee) or created by law (for example, a government statutory authority). Organisations that are not legally constituted are not eligible to apply. Organisations may be required to provide a certificate of incorporation or evidence of their current legal status.

Who can’t apply

You can’t apply for a grant if:

·  you received a grant from the Australia Council in the past and that grant has not been satisfactorily acquitted

·  you owe money to the Australia Council

·  you have already made three applications to categories listed under Australia Council Grant Program for the 2019 calendar year (categories listed under Other Grants and Opportunities are not counted as one of your three applications).

Please note: An EOI does not count towards your total number of applications in a calendar year. However, if you are invited to submit a full application at Stage 2, this will count as one of your applications in 2019. We advise:

·  organisations currently receiving Four Year Funding should not submit any applications to the Arts Projects – Organisations category until they know the outcome of their EOI in July 2019

·  organisations that do not currently receive Four Year Funding should submit no more than two applications to the Arts Projects – Organisations category until they know the outcome of their EOI in July 2019.

What you can’t apply for

You can’t apply for the following activities:

·  activities that do not involve or benefit practicing Australian artists, arts workers, audiences or communities

·  activities that do not have a clearly defined arts or cultural component

·  activities that have already taken place.


Assessment panels

When you apply, you can choose which arts practice panel you want to assess your EOI:

·  Aboriginal and Torres Strait Islander Arts

·  Community Arts and Cultural Development

·  Dance

·  Emerging and Experimental Arts

·  Literature

·  Multi-art form

·  Music

·  Theatre

·  Visual Arts

If you are unsure which peer panel to choose, please contact a Grants Officer now.

Applications from Aboriginal and Torres Strait Islander Arts organisations can choose to be assessed by the Aboriginal and Torres Strait Islander Arts panel, or another arts practice panel.

Applications for funding to the Aboriginal and Torres Strait Islander Arts panel must come from Aboriginal and Torres Strait Islander organisations. Organisations must have 51% Indigenous governance and key creatives at the time of application.


Expression of interest application process

You can apply to the Four Year Funding program through our online application system from mid-February 2019.

Please note: all organisations seeking Four Year Funding must submit an EOI.

The application form will ask you to provide the following information:

·  which arts practice panel you want to assess your application

·  whether your organisation delivers an artistic program, or delivers services for the arts

·  your organisation’s four year vision for the period 2021-2024 (approx. 500 words)

·  a brief summary of your organisation, including an outline of your core activity and the role you play in the arts sector (approx. 500 words)

·  a brief summary of your organisation’s key achievements over the last three years (approx. 500 words)

·  a list of key staff in your organisation, with information on their roles

·  the members of your Board or governing committee (who the head of your organisation reports to), with information on their length of service

·  whether you report your financial information on a calendar or financial year basis

·  a summary of your audited financial information for each of the previous two years, including assets, liabilities, total income and total expenditure

·  a list of funding you have received from sources other than the Australia Council in the past two years

·  projected high level income and expenditure for the next three years

·  income could include government income (recurrent, project, other), contributed income (philanthropy, sponsorship), earned income (program, non-program related)

·  expenditure could include program costs (direct and non-direct), capital expenditure and salaries

·  the annual amount of funding you request from the Australia Council Four Year Funding program from 2021 to 2024.

You will also be asked to provide the following support material:

·  up to 3 URLs that best demonstrate your organisation’s artistic output or services for the arts. These URLs may include video, audio, images or written material. More information on providing support material by URLs can be found here.

·  the latest two years of your audited accounts or equivalent.


Stage 1 EOI assessment process

Your EOI will be assessed by the arts practice panel you select on your application form. Each panel will comprise of expert peer assessors with a broad range of experience, knowledge and representation.

The peers will assess your application against three assessment criteria listed below.

Under each criterion are bullet points indicating what peers may consider when assessing your application. You do not need to respond to every bullet point listed.


1. Artistic merit or quality of services for the arts

If you apply as an artistic organisation, your organisation will be assessed against artistic merit.

If you apply as a service organisation, you can choose whether you want your organisation to be assessed against artistic merit or quality of services for the arts.

Artistic merit

Peers will assess your organisation’s artistic achievements and artistic vision as described in your EOI. In making this assessment, they may consider how your organisation’s track record and vision support:

·  the making and sharing of great arts and culture

·  the development of great artists and arts workers

·  broader and deeper connections with audiences and communities

·  diverse cultural expression

·  a vibrant society and culture.

or,

Quality of services for the arts

Peers will assess the quality of services that your organisation delivers to the arts sector. In making this assessment, peers may consider how your organisation’s track record and vision demonstrate:

·  the relevance and benefits of your services for the arts sector, responding to an identified need or demand

·  how your organisation contributes to the development of your sector nationally and/or internationally

·  your organisation’s contribution to sustainable and diverse arts practice

·  strong engagement, partnerships and collaborations.

2. Organisational capacity

Peers will assess your organisation’s track record of delivery, and capacity to deliver its vision. In making this assessment, peers may consider:

·  the experience of the people leading and governing your organisation

·  the financial health of your organisation, including the effective use of resources

·  the diversity and scale of income and co-funding you generate and receive

·  whether your work is supported by meaningful evaluation

·  how you demonstrate representation, cultural competencies and adherence to relevant cultural protocols, particularly if your organisation works with diverse artists, audiences or communities.

3. Contribution to Strategic Priorities of the Australia Council

Peers will assess how your organisation’s vision may contribute to one or more of the strategic priorities informing the next Strategic Plan of the Australia Council, for the period 2019 to 2024. These priorities have emerged from deep and sustained research, consultation and analysis over the last four years. The priorities are:

·  all Australians experience art and culture

·  our arts reflect our people

·  first Nations arts and cultures are cherished

·  the Australian arts sector is thriving and future focused

·  the value of the arts and creativity is recognised.


Stage 1 EOI recommendations

The peers on each arts practice panel will rank the EOI from highest to lowest, based on how well they consider each EOI meets the assessment criteria.

Australia Council staff will support the peer deliberations, providing arts practice context and analysis of the financial data provided in each application. Please note: if we have provided funding to your organisation previously, our advice will also take into account how well you have delivered the activity supported.

Peers may also consider the diversity of the organisations when ranking, to understand the spread across arts practice genres, geography, communities and services offered to the sector.

The final rankings from all panels will be reviewed by Australia Council staff in light of the available budget for the Four Year Funding program. A recommendation of the mix of organisations to invite to submit full applications in Stage 2 will be presented to the Board of the Australia Council for approval.

You will be notified of the outcome of your EOI in July 2019.

We expect a high volume of applications at Stage 1. Only the most competitive organisations will be invited to submit a full application in Stage 2. We will provide limited feedback to EOI applicants following notification.

If your organisation is invited to submit a full application in Stage 2, please note it will count as one of your applications for the 2019 calendar year. We advise:

·  organisations currently receiving Four Year Funding should not submit any applications to the Arts Projects – Organisations category until they know the outcome of their EOI in July 2019

·  organisations that do not currently receive Four Year Funding should submit no more than two applications to the Arts Projects – Organisations category until they know the outcome of their EOI in July 2019.


Stage 2 applications

You will be asked to update your EOI application with additional information. This includes:

·  projected financial information for the next three years (including the first year of Four Year Funding in 2021)

·  a Strategic Plan that covers the majority of the Four Year Funding contract

·  a detailed program of activities for the current or next year

·  a draft program of activities for the first year of Four Year Funding in 2021.

You will receive feedback on your EOI from Council staff, and guidance on the grant request you can include in your full application. This may vary from your request in the EOI. Our guidance will be informed by assessment feedback and our review of the financial information you provided in your EOI and support material.

Stage 2 assessment process

Your full application will be assessed by the arts practice panel you selected on your application form at the EOI stage. They will assess your application against three assessment criteria listed below.

Under each criterion are bullet points indicating what peers may consider when assessing your application. You do not need to respond to every bullet point listed.

1. Artistic merit or quality of services for the arts

You will be assessed against the same criterion you selected in your EOI.

Artistic merit

Peers will assess your organisation’s artistic vision and program as described in your strategic plan and other support material. In making this assessment, peers may consider:

·  the quality of your artistic vision, program, and collaborators

·  the contribution your organisation will make to artists, audiences, participants, communities or your arts sector

·  the contribution your organisation makes to diverse artistic and cultural expression

·  whether your strategic plan sets out a clear road map for achieving your artistic vision.

or,

Quality of services for the art sector

Peers will assess the quality of services that your organisation will deliver as described in your strategic plan and other support material. In making this assessment, peers may consider:

·  the relevance and benefits of your vision and program for artists, arts organisations, their audiences and communities

·  the contribution your organisation will make to the development of your sector nationally and/or internationally

·  your organisation’s contribution to sustainable and diverse arts practice

·  whether your strategic plan sets out a clear road map for achieving your vision.

2. Viability

Peers will assess the viability of your strategic plan, and the likelihood that your organisation can implement it. In making this assessment, peers may consider:

·  whether your strategic plan sets out a clear road map for achieving your vision

·  the experience of the people leading and governing your organisation, including succession planning if relevant

·  the relevance and appropriateness of your collaborators and partners

·  financial viability of your organisation and proposed strategic plan and program

·  how you demonstrate representation, cultural competencies and adherence to relevant protocols, particularly if your organisation works with diverse artists, audiences or communities.

3. Contribution to the Strategic Goals of the Australia Council

Peers will assess how your organisation’s vision may contribute to one or more of the goals in the Australia Council’s Strategic Plan for the period 2019 to 2024.

Council’s new Strategic Plan will be published in August 2019. We will update these guidelines with information on the strategic goals when they are available.

Stage 2 recommendations

Each arts practice panel will rank applications from highest to lowest based on how well peers consider they meet the assessment criteria.

Australia Council staff will support the peer deliberations, providing arts practice context and analysis of the financial data provided in each application. Please note: if we have provided funding to your organisation previously, our advice will also take into account how well you have delivered the activity supported.

Peers may also consider the diversity of the organisations when ranking, to understand the spread across arts practice genres, geography, communities and services offered to the sector.

The final rankings from all panels will be reviewed by Australia Council staff in light of the available budget for the Four Year Funding program. We may seek advice from representatives of each peer assessment panel to identify issues and priorities across arts practices. A recommendation of the mix of organisations to support with Four Year Funding will be presented to the Board of the Australia Council, who will approve the budget allocation.

You will be notified of the outcome of your full application in March 2020. We will provide feedback on your application following notification.


Reporting for Grant Recipients

Four Year Funded organisations must provide the Australia Council with at least biannual financial and statistical data as well as an annual report on outcomes achieved, to receive their payments.

The data and outcomes reporting provides Council with valuable information to monitor the performance and activity of each organisation, and ensures accountability for investment of public funds. It also informs the research and communication by Council, allowing us to demonstrate the impact of our funded organisations.

Note:
This information is also available for download in docxrtf  and pdf formats.


From the 6 February 2019 the current application system will no longer be accessible through the website. The new Application Management System will come on line from Monday 1 April 2019.

Please contact us if the information that you require is not available on this document.

Phone: 02 9215 9000

Toll-free: 1800 226 912

Email: enquiries@australiacouncil.gov.au 

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