Playing Australia: Regional Performing Arts Touring Fund FAQs

All grant applications are submitted through our online system. 

We have anticipated a few of the questions about the application process below.

Playing Australia: Regional Performing Arts Touring Fund FAQs

  • What is a national tour?

    Under this fund a national tour is 3 or more locations outside of your home state. A break in the middle of a consecutive schedule of locations is possible if there is a compelling reason and the impact on the funding request is minimal.

    Under the fixed-term adjustments for applications to Playing Australia in 2020 and 2021, tours may include venues within your home state.

  • What is a 'professional' production?

    A professional production is one where the performers and artistic personnel are paid at the appropriate recognised industry level.

  • What is an 'Australian' production?

    To be eligible in this fund, the work needs to be produced by an Australian company or produced by an artist or collective of artists who are Australian citizens or have permanent resident status in Australia. The content of the work, the writer, composer or choreographer are not required to be Australian. An eligible work could also include a percentage of international performers as part of an Australian co-production.

  • What types of performing arts productions can I apply for?

    We welcome national touring applications from all forms of professionally produced live performance. Generally, applications request to tour one production. However, a company can be supported to tour a repertoire of different works where there is a compelling reason and the impact on the funding request is minimal. The frequency of presentations for the different shows will need to be balanced throughout the itinerary to make a successful argument. For example, substituting a different production for only one or two venues on a tour is not possible. The Australia Council also offers the Contemporary Music Touring Program. So, if you are interested in touring music nationally please contact a Grants Officer to work out which grant is best for you. enquiries@australiacouncil.gov.au 

  • What locations are defined as regional and remote?

    This Australia Council, as do many government departments and agencies, uses the ARIA (Accessibility Remoteness Index of Australia) to determine the regional and remote classification for each town. The ARIA considers a range of factors, including distance to services, to group all locations in Australia into 5 ARIA Code areas. To find out if your project meets the eligible criteria (i.e. inclusion of venues with an ARIA rating of 1-4) and search for the relevant ARIA codes, please download this form.

  • Can I include metropolitan locations on my national tour?

    Yes, provided you meet the eligibility requirement of including regional and or remote locations in your itinerary. Please note there is no quota or ratio required for regional and remote versus metropolitan locations. However, applicants must note that the purpose of the program is to support regional and remote access.

  • Can the itinerary include other activities in addition to performances?

    Yes, your itinerary can include activities that offer additional opportunities for the community to engage with the performers or art. As the focus of this fund is performances, additional activities should be scheduled in an efficient way within the itinerary.

    Your engagement strategy should consider COVIDSafe delivery requirements.

  • What can I use the funds for?

    There are two areas of eligible costs; interstate net touring costs and tour coordination fees. Applicants should research the net touring costs based on current prices and add a reasonable contingency to each item.

    Under the fixed-term adjustments for applications to Playing Australia in 2020 and 2021, applicants may also request funding for wages (where eligible), costs associated with COVIDSafe delivery and contingency (see applicable FAQs). 

  • What are net touring costs?

    Net touring costs are: 
    - travel fares and transport costs for the touring party  
    - relevant industrial award rates for travel allowances for the touring party 
    - and freight costs for the set and production elements.

    The touring party is defined as the performers and crew required to stage the show. The creative team (e.g. director, designer or lighting designer) are considered part of the touring party for the first venue on the tour. In addition, the director/ creator of the work can also be considered part of the touring party to attend a performance every 6 weeks of the tour. Travel costs and allowances for other staff associated with the production are not eligible costs under this fund.This fund provides support to cover travel allowances at the rate set by the appropriate industry award plus contingency for scheduled increases. Productions that pay above the award rate or have their own certified agreement will need to find alternative sources to cover the difference.

  • What are tour coordination fees?

    The Tour Coordination Fees represents the cost of managing the tour logistics and travel bookings. This fund provides a contribution towards those costs at a set rate per venue. The rate is automatically provided in the budget form and all applicants are eligible to receive the tour coordination fee for venues outside of their home state.

  • This project has different 'home states' so what do I consider interstate?

    Some projects might have performers based in various states or perhaps the tour is managed by a tour coordinator from a different state / territory. For the purposes of this fund one ‘home state’ needs to be nominated to calculate the interstate versus intrastate costs. Generally, the ‘home state’ will be the street address of the production company. However, all applicants with different state/ territory involvement should discuss with a Grants Officer to confirm the appropriate ‘home’ base for their application.

  • Will a concise tour be competitive in the current climate?

    Yes, shorter tours which target a particular state or region are appropriate in light of current COVID-19 conditions. In your application you should address the overall rationale of your tour itinerary in the context of COVID-19. Tours must still include 3 or more venues, including locations outside of metropolitan areas.

  • Can the budget include touring costs within the home state of the production?

    Reflecting the current uncertainly faced by tour coordinators in planning national tours, due to potential border closures and quarantine measures associated with COVID-19, budgets may request funding for touring within the home state of the production. However, it is not anticipated that the Playing Australia grant would cover all costs associated with an intrastate tour (e.g., we would anticipate co-funding from a relevant state or territory agency in most cases). 

  • Can the budget include wages for the tour?

    Playing Australia grants would not normally cover wage costs of touring but as part of the fixed term adjustments to this program for COVID-19 these costs are eligible. If requesting wages in the budget, please address the eligibility of this within your application.

    Your budget may cover wages for a touring party of artists and crew who are not normally paid through core funding and who will be independently contracted for the duration of the tour (e.g., full-time company artists or crew are not eligible).

    The touring party is defined as the performers and crew required to stage the show and they must be paid at award rates.

    Where appropriate, please show how presenter fees have been reduced to provide them with relief on this expense. Be sure to show what costs the presenter will be liable for (this could include venue costs, marketing, a proportion of wages for the touring party, and any in-kind costs).

  • Can the budget include remount costs of the production?

    Budgets may include a portion of costs associated with a remount of an existing production. In your application and budget please ensure you clearly outline the costs involved, ensuring they are eligible.

    Where appropriate, please show how presenter fees have been reduced to provide them with relief on this expense. Be sure to show what costs the presenter will be liable for (this could include venue costs, marketing, a proportion of wages for the touring party, and any in-kind costs).

  • Can I request funding for additional crew or understudies?

    The budget may include costs for travel, accommodation, allowances and wages (if eligible) for understudies or crew, to mitigate against risk of illness within the touring party. Please include these costs in the ‘COVIDSafe delivery costs’ section of the budget. Wages may only be included for touring party members who will be independently contracted for the tour, not ensembles or ongoing staff. 

  • Can COVIDSafe delivery costs include costs of the presenter?

    You may include a contribution towards delivery of a COVIDSafe tour. Costs of the touring party or costs of the presenter in ensuring COVIDSafety for audiences and venue staff may be included. You should clearly outline these costs in your budget and ensure you address the COVIDSafe delivery plan in the risk assessment of your application.

    The items referred to above are elements of the fixed-term adjustments for applications to Playing Australia in 2020 and 2021.

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