The application process FAQs

All grant applications are submitted through our online system. 

We have anticipated a few of the questions about the application process below.

Frequently Asked Questions:

  • How many times can I apply?

    You can apply up to two times per calendar year. You can only make one submission to Arts Projects for Individuals and Groups or Arts Projects for Organisations per round.

  • When will I receive payment of the grant if my application is successful?

    You will receive your grant payment within two weeks of accepting your funding agreement. Please note we pay our grants in the financial year which they are approved. We will not adjust payment timelines to the particular circumstances of individuals.

  • When is the deadline?

    The deadline for applications is at 3:00pm AET on the closing date. We strongly recommend submitting before this. Administrative and technical support is only available during office hours (Monday-Friday) 9am to 5 pm AET. Late applications will not be accepted.

  • My application form will be in English, but do you accept support materials in languages other than English (LOTE)?

    Yes, if you have support materials such as letters from project partners, collaborators or participants that are in languages other than English (including Auslan), we can arrange translation or captioning.

    Please contact the Grants Team at least four weeks before the closing date of the grant round to which you are intending to make an application. If you do not contact us at least four weeks before the closing date, we may not have sufficient time to meet your translation needs.

    Our online application form also has a checkbox at the top which you can tick if you have attached materials in a language other than English. This alerts the Grants Team that you have submitted these materials.

  • Can I send an application by post?

    We do not accept applications submitted via post. Any material received by post will not be assessed and will be returned to the sender. If you think you will have difficulty submitting your application online, please contact a Grants Officer.

  • Can my application be updated once it has been submitted?

    We do not amend, correct, update or change any part of your application once it has been submitted. However, if you receive additional confirmations for activities or artists after the closing date you may alert us to these, and we can bring them to the attention of peer assessors at the assessment meeting. These updates could include confirmation that a proposed activity will take place, a partnership has been secured, or funding from another source has been received.

    You can update us about such confirmations by emailing us at Briefly describe the nature of the confirmation and cite your application reference number.  You do not need to send us copies of confirmation emails from third parties – if we need to see evidence of the confirmation we will request it. 

    If you wish to update your application once it has been submitted, but the closing date has not yet passed, you can submit a new, updated application and request to withdraw the original one by emailing

  • How do I get an application form?

    Grant applications can be found and are submitted through our online system. If you are using the system for the first time you will need to register your details before filling out a grant application form.

  • When will I be notified about the outcome of my application?

    Applicants will be notified of the outcome of their application approximately 12 weeks after the closing date. Please see the guidelines page for the grant category you are interested in for more details.

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